Job Details

Job Title: Office Assistant

Location: Dalhousie, NB

Salary: $15.30 hourly / 35 hours per week

Terms of employment: Seasonal Employment, Full-time

Start date: Starts as soon as possible

Shift: Day

Verified: Yes

Overview

Languages: Bilingual

Student Status

• Secondary (high) school graduation certificate
• Full-time enrollment

Work Setting

• Office

Tasks

• You will type and proofread correspondence, forms, and any other available document.
• You will also receive and forward telephone or electronic inquiries.
• Furthermore, you will draft, send, and receive messages.
• You will also compile data, statistics, and other necessary information.
• As well as providing general information to clients and the public.
• You will make photocopies and collate documents for distribution, mailing, and filing.
• As well as labeling, filling, and retrieving documents.
• You will locate and remove files as requested.

Experience And Specializations 

Computer And Technology Knowledge

You will need to know the following:

• MS Word
• MS PowerPoint
• MS Excel
• MS Outlook

Area Of Specialization

• Reports
• Forms and records
• Correspondence

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups: Students

Who Can Apply For This Job?

Only apply to this job if:

• You are a Canadian citizen, a permanent, or a temporary resident of Canada.
• You have a valid Canadian work permit.

If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.

How To Apply 

By email: [email protected]

How to apply instructions

Here is what you must include in your application:

• Cover letter

This job posting includes screening questions. Please answer the following questions when you want to apply.

• Are you currently a student?
• Are you currently legally able to work in Canada?
• Do you currently reside in proximity to the advertised location?

Advertised until: 2024-04-09

Job Description 

An Office Assistant is a professional who is responsible for overseeing clerical tasks, such as sorting and sending mail. They are also in charge of keeping an inventory of office supplies and ordering new materials as needed. This is to ensure that the workplace is neat and clean for visitors or clients.

Job Brief 

At Festival Bon Ami Get Together, we are looking for a competent Office Assistant to assist with the organization and running of the day-to-day administrative operations of the company.

What Does An Office Assistant Do?

As an office assistant, you must be a hard-working professional who can undertake a variety of office support tasks and work diligently under pressure. Furthermore, such an individual will be comfortable working with a high degree of attention to detail and discretion. As well as incorporating new and effective ways to achieve better results.

Responsibilities

• You will organize the office and assist associates in ways that will help optimize procedures.
• You will sort and distribute communications promptly.
• Also, you will have to create and update records to ensure that the accuracy and validity of information are on point.
• You will schedule and plan meetings and appointments.
• In addition, you will monitor the level of supplies and handle shortages.
• As well as resolve office-related malfunctions and respond to requests or issues.
• You will need to coordinate with other departments to ensure that there’s compliance with established policies.
• You will maintain trusting relationships with suppliers, customers, and your colleagues.
• Perform receptionist duties when needed.

Requirements And Skills 

• Proven experience as a back-office assistant, office assistant, virtual assistant, or in another relevant administrative role.
• Possess the knowledge of “back-office” computer systems (ERP software).
• Have a working knowledge of office equipment.
• Possess a thorough understanding of office management procedures.
• You must also have excellent organizational and time management skills.
• Possesses analytical abilities and aptitude for problem-solving.
• Have extraordinary written and verbal communication skills.
• Be proficient in MS Office.

Frequently Asked Questions 

What does an Office Assistant do?

As an Office Assistant, you are a vital part of any organization. Although you may go by other related names, like an Administrative Assistant or Secretary. However, there’s one thing in common for all, their role is to support the staff members at hand and ensure that everything runs smoothly behind the scenes.

What are the duties and responsibilities of an Office Assistant?

As an Office Assistant, your job responsibilities may include taking calls from customers and delivering messages. Also, you will use basic office equipment like faxes or scanners. You will help to maintain files to keep track of important documents, organize travel arrangements, manage supply inventory, and perform data entry as required.

What makes a good Office Assistant?

A good Office Assistant needs to have excellent organizational skills and a good eye for detail so nothing falls through the cracks, but they also must be able to work well with others and customers if needed. They often use critical thinking when making decisions independently, which is helpful during busy times.

Who does an Office Assistant work with?

Office Assistants work with a variety of professionals in office settings. This can include Office Managers and other leaders within an organization.

Office Assistant Skills In A Resume Skills Section

When you want to apply for the job role of an office assistant, you will likely want to include a skills section on your resume. These skills sections can include various hard and soft skills. Furthermore, these can be broad while also relating to the job for which you are applying.

Be sure to include any certifications that you have earned, skill-specific classes that you have taken, or technology tools that you have mastered. Also, you must endeavor to read through the job description to learn what skills the employer is looking for in a candidate. Write down the keywords that match your skillset and include them in your skills section.